| POWER POINT QUICKSTART Starting up: 1. Open Power Point from the Start Menu at the lower left of the screen. 2. Choose Blank Presentation. 3. Choose the blank (unformatted) slide at the lower right of the screen. 4. Click on View-Toolbars in the top menu bar. Make sure that the Standard, Formatting and Drawing Toolbars are all checked. These are the Power Point Toolbars we are most likely to use. Naming and Saving Your Presentation: 1. Choose File - Save As… 2. In the “Save In” window select Desktop. Then select shortcut to 31˛2 “A” Floppy. 3. Next to File name: Type in the name of your presentation. Once done, click Save. 4. Here is where you will be saving your work. Once the presentation has been named you can simply use the File - Save command (or Ctrl-S) to save each time. Save your work regularly. Formatting Backgrounds: 1. Choose Background by right clicking anywhere in the background (or Format-Background). 2. Use the bottom window to check out More colors… and especially Fill effects. They're COOL! 3. Fill Effects has 4 categories of formatting to choose from: Gradient, Texture, Pattern and Picture. 4. Slides text and background colors can also be designed by going to Format-Slide Color Scheme. 5. Once you have chosen a color format click on Apply if you want the color to be on just this slide or Apply to All if you want these colors to be used for all your slides. 6. (Remember to watch that your text does not blend into the colors you have selected for your slides.) Adding WordArt titles: 1. Choose Insert - Picture - Word Art… (or find the "tipsee" blue-red letter "A" in the middle of the Drawing Toolbar at the bottom of the screen. Double click on your choice of style. 2. Type in your project's title (such as Cultures of New Guinea) and click on OK. 3. Drag the Word Art to where you want it by left clicking on one of the letters and moving the mouse. 4. Resize the Word Art by clicking and dragging one of the corner handles (squares). 5. Notice that right clicking on one of the letters brings up a whole new menu that pertains only to Word Art. For now, note the Cut, Copy and Paste commands. Inserting pictures: 1. Choose Insert - Picture - From File if you have a picture saved on your disk. 2. Always save photos as low resolution jpeg’s or gif’s. PowerPoint will not recognize other picture formats. 3. Double click on the clip art of your choice or select the picture on your disk. It is now in Power Point. You can always change it. 4. Move the picture anywhere on the Power Point page by clicking on it once and dragging it. 5. Resize the picture to make room for a title. Do this by dragging one of the corner handles (squares). Adding New Slides and Text Boxes: 1. Choose Insert - New Slide. This gives you a new slide to work with. You can move from slide to slide by dragging the scroll bar on the right. 2. Each new slide should have a heading. Word Art could be used. However, here we will use a Text Box. Click on Insert-Text box or click on the black and white framed "A" Text box icon just left of center in the Drawing Toolbar at the bottom of the screen. 3. Resize and drag the text box by simply dragging the cursor with the left mouse button held down. Resize it to fit across most of the working screen. 4. You can choose a font and a size from the Formatting Toolbar or click on Format-Font… Caution! Depending on the projection system you are using in the presentation (TV or other projection system) the size of the font you are using is critical. Use 28 to 36 Point font for TV presentations. 5. Text boxes can be handled exactly like a word document. You can insert bullets, change text alignment or check spelling just as you would in word. 6. Power Point is a graphical presentation tool. The idea is to use mostly pictures (including photographs) and a minimum of words (after all, you will be presenting your ideas verbally as well as showing a slide show). The only text I recommend is large bulleted items or labels to go with a graph or picture. Viewing a slide presentation: 1. Choose View - Slide Show. Click the left mouse button to move to the next slide. 2. Use the left or right arrow keyboard buttons to move backward or forward. 3. Press Esc(ape) to return to the editing view. Viewing a slide presentation part II: All of these "views" can be printed under Print Options (when the time comes). 1. Click on View-Slide Sorter. This view shows all of your slides. It also allows you to: a. Copy and Paste slides b. Drag slides to a new position in the slide sequence. c. Add fancy Transitions between slides. d. And more… 2. Click on View-Outline. This view is great for getting a sense of the flow of the content of your presentation. You can add or subtract text here. 3. Click on View-Notes Page. Here you can add notes to your slide and print them out to use in your presentation. Special Effects 1. To animate an object (text box or picture or Word Art): a. Click on an object to select it. b. Choose Slide Show - Custom Animation. Try it! Choose which ever you like. You can even add sound effects. c. Repeat for any object in your presentation. 2. To add transitions from slide to slide: a. Choose View - Slide Sorter. b. Choose the slide for which you want the transition by clicking on it. c. Choose Slide Show - Transitions. Pick what you want. 3. Sound Effects or Musical Accompaniments a. Go to Insert –Movies and Sounds REMEMBER TO SAVE AND QUIT POWERPOINT BEFORE PULLING OUT YOUR DISK OR ALL IS LOST |