CUMC-Trustees Minutes 1/8/08

www.claremontumc.org
Trustees Meeting
March 4, 2008

Attendance:
Sharon Rhodes-Wickett, pastor@claremontumc.org, Scott Combs,
Roger Connor, synergem@aol.com, Dick Tipping, Jenny Teresi.,
Tim Hernandez, Curtis Viggers, Elizabeth Clarke

Absent:
Ken Hunter, Don Moser

Topic

Discussion (updated with corrections)

Action/Follow Up

Call To Order/ Opening Prayer/Message

7:41 PM
Opening message provided by Elizabeth Clarke

Approval of Minutes

With some spelling errors corrected and one name added to the attendance, the minutes were approved and will be corrected.

Financial Report

Exact amount of money available to Board is not known at this time. Scott will get info from Lynnea Hernandez. We believe balance to be in the neighborhood of $7,000.

Scoot to speak with Lynnea Hernandez

Church Council

A task force was created and met over the past month. The CC has created the 'New Vision" for the church direction. Bottom line- no programs cut, but some budgets decreased. Subcommittee formed to deal with issues and options to raise additional money. CC wants to hire full time associate pastor to work on outreach program, small group programs, and the youth. Looking at 40K shortfall for current year 08, based on pledges. The board of Trustees are not being asked to cut budget and will cont to look at short and long range maintence projects of facility.

Scott will keep us informed

Old Business:
A Office Remodel

Sharons new office was painted last week by Hinoro and prep'd by the rusty nails. New carpet will be installed on March 6/7. with a posible move of furniture between offices on Saturday March 8. Phone/power/ Internet have all been updated and installed. Sharon will use an existing desk currently in Narthex for new office. Also conference table currently in Narthex will be brought into office. Exist brown chairs will be used for table. TV cart needed. Roger will check at his district for TV carts to use.

Roger to confirm availability with Saturday. Get back to Scott

b Blinds

Edith did receive bids for blinds . Scott has them but not with him at meeting. We will discuss next meeting.

Scott to bring to next meeting

c Estimates Carpet

Again carpet being installed in Sharons office. We have received a quote of $10,800 for the removal and installation of pads and new carpet in Narthex,offices and Sancuary. Jenny Teresi obtain a 3/89 document that contained info on the last time the church was recarpeted. Jenny has also made contact with people from the last carpet remodel to see if interested in being on committee for new installation. Carpet installation plan is to take place after bathroom remodel schd to be completed in Sept. 08.

Jenny cont. with forming committee

d Bathroom Remodel

No new news. Schd start June 08

e Misc.Paint

Dick motioned/Roger 2nd/all approved to hir Hinoros son at a rate of $15/hr 32 hours/month for painting of ext. doors/ext cross/ beam ends/ facia/and other areas deemed needing work by the board.

Dick will make contacts

f Misc Trees

Const is proceding in area behind church. Const. company will be installing 2 trees on our property to block the view of the const from our sanctuary at their expense. Trees will be installed this on March 6/7, 2008. The trees are Australian Stone Pine Trees.

g Door into Sharons new office

Door into Sharons new office is currently a dutch door. Need to change out with new door. Approx cost. $100.00 Part of office remodel and can be included in already approved funds for project.

Dick will make contact

h roof

Curtis collect bid for roof work on round building where current leaks are happening. Monte Rice $2,350. To patch areas of leak. No warranty. Curtis to go back to contractor with question about warranty and a flood test/ or some type of test be performed to guarantee work.

Curtis to contact contractor with additional questions and report back.

New Business

A Project List

Review list of projects created by Dick Tipping and last Board of Trustees. Establish priorities and cost associations. See Trustees Short Range Project List

B Handicap Access

The trial of the removal of one row of a small pew has been very successfull. Sharon reported that it is being utilized at each service consistantly. However, we also would like to look at a trial where we removed a large section pew out, replace with a small section thus allowing relatives of the handicap to also sit next to kin in lieu of behind or in front of.

Dick and/or Roger to look at places to store large pew during trial and what it would take to move.

C cell tower

Scott had received a brochure from a company that helps the church negotiate contracts with cell phone companies. Briefly discussed not something we are interested in the momont.

None

d board misc.

Water Crises

Sustainability Committee in response to the possible water crises the state is possibly preparing for has recommended that we cut 2/3 of the front lawn. The committee recommends that 2/3 of the front lawn area be removed and replaced with some form of natural vegetation that would only require a drip system in lieu of an spry irrigation system. A motion that the Trustees support in principle the sustanability committee's proposal was approved but noted that additional details including a time frame/ possible layouts/types of vegetation be submitted for review. This part of the Church's Green initive

Dick following

d board misc.

Energy Calcs

An energy review of Our House, the Parsonage, and the Church is being created. Year over year the parsonage has a decrease in power of %50 and the Church is %8 lower. This past year the church used 80,000 KWH of energy. Dick suggested we bring back Mark Von Welke (check name) to provide a more detailed annalysis of a solar energy station at our chuch now that we know our current useage. This part of the Church's Green initive

Dick will make contact and set up time for meeting.

I had to leave meeting 9:05 PM Scott finishing minutes....

Adjourned

Topic

Discussion

Action/Follow UP

www.claremontumc.org Trustees Meeting March 4, 2008

Attendance: Sharon Rhodes-Wickett, pastor@claremontumc.org, Scott Combs, Roger Connor, synergem@aol.com, Dick Tipping, Jenny Teresi., Tim Hernandez, Curtis Viggers, Elizabeth Clarke		Absent: Ken Hunter, Don Moser
Topic	Discussion (updated with corrections)	Action/Follow Up
Call To Order/ Opening Prayer/Message	7:41 PM Opening message provided by Elizabeth Clarke
Approval of Minutes	With some spelling errors corrected and one name added to the attendance, the minutes were approved and will be corrected.
Financial Report	Exact amount of money available to Board is not known at this time. Scott will get info from Lynnea Hernandez. We believe balance to be in the neighborhood of $7,000.	Scoot to speak with Lynnea Hernandez
Church Council	A task force was created and met over the past month. The CC has created the 'New Vision" for the church direction. Bottom line- no programs cut, but some budgets decreased. Subcommittee formed to deal with issues and options to raise additional money. CC wants to hire full time associate pastor to work on outreach program, small group programs, and the youth. Looking at 40K shortfall for current year 08, based on pledges. The board of Trustees are not being asked to cut budget and will cont to look at short and long range maintence projects of facility.	Scott will keep us informed
Old Business: A Office Remodel	Sharons new office was painted last week by Hinoro and prep'd by the rusty nails. New carpet will be installed on March 6/7. with a posible move of furniture between offices on Saturday March 8. Phone/power/ Internet have all been updated and installed. Sharon will use an existing desk currently in Narthex for new office. Also conference table currently in Narthex will be brought into office. Exist brown chairs will be used for table. TV cart needed. Roger will check at his district for TV carts to use.	Roger to confirm availability with Saturday. Get back to Scott
b Blinds	Edith did receive bids for blinds . Scott has them but not with him at meeting. We will discuss next meeting.	Scott to bring to next meeting
c Estimates Carpet	Again carpet being installed in Sharons office. We have received a quote of $10,800 for the removal and installation of pads and new carpet in Narthex,offices and Sancuary. Jenny Teresi obtain a 3/89 document that contained info on the last time the church was recarpeted. Jenny has also made contact with people from the last carpet remodel to see if interested in being on committee for new installation. Carpet installation plan is to take place after bathroom remodel schd to be completed in Sept. 08.	Jenny cont. with forming committee
d Bathroom Remodel	No new news. Schd start June 08
e Misc.Paint	Dick motioned/Roger 2nd/all approved to hir Hinoros son at a rate of $15/hr 32 hours/month for painting of ext. doors/ext cross/ beam ends/ facia/and other areas deemed needing work by the board.	Dick will make contacts
f Misc Trees	Const is proceding in area behind church. Const. company will be installing 2 trees on our property to block the view of the const from our sanctuary at their expense. Trees will be installed this on March 6/7, 2008. The trees are Australian Stone Pine Trees.
g Door into Sharons new office	Door into Sharons new office is currently a dutch door. Need to change out with new door. Approx cost. $100.00 Part of office remodel and can be included in already approved funds for project.	Dick will make contact
h roof	Curtis collect bid for roof work on round building where current leaks are happening. Monte Rice $2,350. To patch areas of leak. No warranty. Curtis to go back to contractor with question about warranty and a flood test/ or some type of test be performed to guarantee work.	Curtis to contact contractor with additional questions and report back.
New Business
A Project List	Review list of projects created by Dick Tipping and last Board of Trustees. Establish priorities and cost associations. See Trustees Short Range Project List
B Handicap Access	The trial of the removal of one row of a small pew has been very successfull. Sharon reported that it is being utilized at each service consistantly. However, we also would like to look at a trial where we removed a large section pew out, replace with a small section thus allowing relatives of the handicap to also sit next to kin in lieu of behind or in front of.	Dick and/or Roger to look at places to store large pew during trial and what it would take to move.
C cell tower	Scott had received a brochure from a company that helps the church negotiate contracts with cell phone companies. Briefly discussed not something we are interested in the momont.	None
d board misc. Water Crises	Sustainability Committee in response to the possible water crises the state is possibly preparing for has recommended that we cut 2/3 of the front lawn. The committee recommends that 2/3 of the front lawn area be removed and replaced with some form of natural vegetation that would only require a drip system in lieu of an spry irrigation system. A motion that the Trustees support in principle the sustanability committee's proposal was approved but noted that additional details including a time frame/ possible layouts/types of vegetation be submitted for review. This part of the Church's Green initive	Dick following
d board misc. Energy Calcs	An energy review of Our House, the Parsonage, and the Church is being created. Year over year the parsonage has a decrease in power of %50 and the Church is %8 lower. This past year the church used 80,000 KWH of energy. Dick suggested we bring back Mark Von Welke (check name) to provide a more detailed annalysis of a solar energy station at our chuch now that we know our current useage. This part of the Church's Green initive	Dick will make contact and set up time for meeting.
	I had to leave meeting 9:05 PM Scott finishing minutes....

Adjourned
Topic	Discussion	Action/Follow UP